Why Small Businesses Use Project Management Software

2 min read

As everybody who runs a business knows, it’s great to celebrate winning a new client, but the win isn’t the end of the story.

Now you have to deliver the product or service to the client.  And managing that process efficiently can be tricky.  That’s where project management software comes in.

Project management software adoption has been growing very quickly over the last 5-7 years, especially among small businesses.

This article takes a look at some of the major reasons why that is.

1. Efficient Use of Resources

This includes physical materials, team members and time.  All are very valuable at a small business, so having a piece of software that lets them be used better becomes an important and commonsense investment.

2. Outgrowing Excel

Most small businesses start out running things manually and using improvised solutions–email chains, pen & paper, spreadsheets or some combination of all of them.

At some point, successful businesses outgrow these methods because they create errors, become inefficient and ultimately stifle growth.  That’s the moment that project management software starts to look attractive.

3. Accurate Estimates & Planning

How long is a project going to take?  How much will it cost?  How confident are we that it is going to be delivered on-time and on-budget?

At some point, as businesses grow, they want to get a handle on these questions so they can plan accurately.  Having all of this information organized and centralized in a single piece of software that can provide reports becomes key.

4. Better Results

When everybody is on the same page on a project, errors get reduced and, perhaps even more importantly, good ideas get heard and surfaced.

And surprises are avoided, so the last minute rushes get limited.  The quality of the work improves.

5. Less Stress

What exactly is remaining to be done on this project?  What are my tasks and responsibilities?  What are the expectations?  When you don’t have to constantly wonder about what’s expected, work projects become less stressful.

This is an often overlooked reason that small businesses invest in project management software.

6. Remote Work Locations

It used to be that everybody working on a project was located at one or two office locations, where they would all be physically present every day.  As the nature of work evolves, this is less and less frequently the case.

Dispersed work teams include employees working from home and freelancers hired on a temporary basis.  The centrality of project management software comes to replace the old centrality of an actual physical meeting room.

7. The Cloud Makes Adoption Easier

Today, a business doesn’t have to make a large upfront capital expenditure to invest in project management software.

A company can buy a per-user SaaS subscription and actually scale up or scale down as needed at different times.  SaaS is putting small businesses on a more even footing with larger companies.